Complete Guide to Move-In, Move-Out, and Setup at Albe Hall Nagoya for Event Organizers

1. Basic Information about Albe Hall Nagoya

Albe Hall Nagoya is a multipurpose hall located in Higashisakura, Higashi Ward, Nagoya. It is used for a wide range of purposes including exhibitions, lectures, and corporate seminars. 【Address】1-3-8 Higashisakura, Higashi-ku, Nagoya, Aichi Prefecture, Vessel Marusugi Building B1
The hall is designed with convenient pathways and operations for easy move-in and move-out, even for transporting large amounts of goods and setup materials.

2. Move-In and Move-Out Procedures and Key Points

2.1 Available Time Slots for Move-In and Move-Out

Move-in and move-out must be done within the reserved time slots. It’s important to schedule with enough time. If the event operator and setup contractor are separate, we would appreciate it if the three parties, including us, could coordinate the rental time to avoid overlap.
Be sure to coordinate detailed times with our staff in advance.

2.2 Location of the Entrance for Move-In

The move-in entrance for Albe Hall Nagoya is located on the first floor of the building. Large trucks and vehicles can be used for loading and unloading. (Car entry is not allowed.) There is a flat pathway to the elevator, so it’s easy to move heavy equipment and furniture to the basement. For lighter items, you can move them directly into the hall using the external stairs. Please choose the entrance based on the type of items being moved.
【Move-In Entrance Points】

• There is no parking space, so temporary street parking will be necessary for move-in and move-out.
• The elevator is available but shared with other tenants, so there may be peak times during morning, afternoon, and evening. To ensure smooth movement, try to avoid these peak times.

2.3 Points to Be Aware of During Move-In and Move-Out

Key points to keep in mind during move-in and move-out:

1. Floor and wall protection: While using protective sheets is not mandatory, please be careful not to cause any damage.
2. Noise considerations: Please be mindful of other tenants and nearby residents.
3. Safety first: Heavy items should be moved by multiple people to avoid accidents.

3. Setup Points and Facility Utilization

3.1 Convenient Hall Facilities and Structure for Setup

To ensure smooth setup, Albe Hall Nagoya provides the following facilities and structure:

• Flat pathways (The path from the outside to the hall is flat, allowing for easy loading and unloading.)
• If you inform us in advance, we can provide carts. (We can only provide carts that we have available.)
• We also offer ladders for reaching the lighting rails.

3.2 Setup Process

1. Layout confirmation: Share floor plans and layouts with the hall management before setup begins. (Please notify us in advance if there are issues related to the walls, floor, or ceiling.)
2. Equipment move-in: Prioritize large items such as tables, chairs, and stages for transport.
3. Check power sources and wiring: Set up audio and video equipment and verify functionality.
4. Decoration setup: Set up signage, flowers, and booths.

To set up efficiently, it’s a good idea to assign roles across multiple teams.

4. Frequently Asked Questions and Solutions

Q1: Is it possible to move in large equipment?

A: Yes, it is possible. Please check the size of the entrance and elevator in advance.

Q2: Is it possible to extend the setup time?

A: If you wish to extend the time, please consult us in advance.

Q3: Can I temporarily store items at the venue?

A: You can store items within the venue during your rental time. We generally do not accept early move-in or post-event move-out outside of the rental period. Please consult us in advance.

5. Tips for Smooth Move-In, Move-Out, and Setup

Albe Hall Nagoya aims to provide an environment tailored to event organizers’ needs for smooth move-in, move-out, and setup. The key to an efficient process is thorough preparation.

• Pre-event meetings with our team
• Managing the move-in schedule
• Maximizing the use of available facilities

Make sure to thoroughly check everything in advance to ensure smooth move-in, move-out, and setup!